From school proms to Christmas fairs, events can create lifelong memories for pupils and parents alike, support fundraising efforts and bring together local communities.
But, as you will know, they can be a real headache to organise and manage from a Health & Safety perspective. Here are some things that you should be considering:
You want to give stall holders and activity providers some free reign to be creative, but a pre-event brief can help you set out some important ground rules.
It can allow you to:
Given that people are likely to enter and exit events at similar times, there is an increased risk of slips, trips and falls, and, worst case scenario, there could be panic and crushing too.
Control measures you might consider implementing include:
In the event of an emergency where you have not given prior consideration to vehicle access, confusion can set in and delay the arrival of the emergency services.
You should have a clear procedure in place for how and where emergency services can access the event site, including entry points for vehicles and suitable route around the site.
Note that fire services should be notified in advance of any organised bonfire displays.
Bouncy castles are family favourites that always go down well with children. But, if inflatable equipment will be at your school’s event, have you, or those involved:
Regardless of whether your event is a bonfire, school disco or Christmas nativity production, a fire risk assessment needs to be carried out by a competent person – that is someone with the right skills and experience in terms of Health & Safety compliance.
Your fire risk assessment should identify both fire hazards (e.g. generators or tents and marquees) and control measures (e.g. detection and warning or firefighting and escape routes).
Fire exit signs need to be displayed near to safe exits, and if the event is in an open space, you need to consider how this will be signed.
For bonfires, ideally, these should be built as close to the event as possible to avoid any individuals planting unwanted items in the wood, e.g. combustible materials which may dangerously change the dynamic of the fire itself. With this in mind, you should regularly inspect wood mounds in the time leading up to the event.
When it comes to events, there really is a lot to consider, but the good news is that Citation can help.
They are passionate about education and know the sector inside out, which is why they are partnered with us, and they have supported education leaders to keep their school, employees, pupils, and visitors safe for more than 20 years.
As a Citation client, you can get access to:
If you have questions on anything covered in this article, please contact Citation’s expert team on 0345 844 1111 or by emailing firstname.lastname@example.org.